Scholarship AI

AI Automations Guide

The Scholarship Management app can draft your scholarship documents and communications for you. Here is what each automation does, what to enter, and how to use the result.

Save to Library. Any document this app generates can be saved straight into your shared Document Library with the Save to Library button on the export menu, then found anytime at docs.allinonenonprofit.com (version history, search, org-wide).

How AI automations work

Open AI Automations in the app. Each automation is a card with a few fields. Fill in what you know, click Generate, and the AI returns a draft you can edit in place, then Copy, export to Word (on your letterhead), Print, or save as Text.

You are always in control. Nothing is sent anywhere automatically. The AI produces a draft for a person to review and edit. Where it does not know a specific detail, it leaves a [bracket] for you to fill in.

All included. Every automation is included with your All In One Nonprofit All-Access subscription. See pricing. To sign in, use your All In One Nonprofit account.
Built-in guardrails. Every automation is instructed to keep awards on objective, nondiscriminatory criteria, never to select on protected characteristics, and to treat its output as general guidance, not legal or tax advice. Always have your own advisor confirm specifics like private-foundation grant approval and recipient tax treatment.
Predictions & Selection

Scholarship Shortlist Brief

The Predictions page (in the sidebar, directly under the Dashboard) ranks your applicants by the average of their non-conflicted rubric scores and recommends a shortlist. The page and its rankings are free for everyone, and every ranking shows the scores behind it, computed only from your own data, no black-box model.

This automation is the one AI button on that page. It reads the ranked, scored applicants and writes a short, prescriptive brief: the recommended shortlist and what the committee should review before confirming each candidate. It turns the ranking into a clear hand-off for the people who make the decision.

What to enter

  • Nothing to type: it reads the rankings already on the Predictions page
  • Make sure reviewers have scored applicants on the rubric first, with any conflicts flagged

How to use it

Share the brief with your selection committee as a starting point for their discussion. The shortlist is a decision aid, never an automated award: recipients are chosen by your committee on objective, nondiscriminatory criteria, with every decision documented. Predictions are guidance built from your own scores, not a guarantee.

Program Design

Scholarship Program Plan

The flagship: a complete, compliant program design from a few details. It drafts your purpose, award structure, eligibility, objective scoreable criteria with a suggested rubric, the selection process and committee, a timeline, and a compliance and records checklist.

What to enter

  • Scholarship name and how it fits your mission
  • Award amount and number of awards
  • Who is eligible
  • What you want to reward
  • Organization type (public charity or private foundation), which changes the compliance language
  • Your target timeline

How to use it

Use the plan as the blueprint for your program. Then generate the matching documents from the Templates page (policy, application, rubric) to put it into practice.

Eligibility & Criteria Builder

Turns your goals into objective, nondiscriminatory, scoreable criteria with a suggested point rubric, and keeps eligibility (the gate) separate from scoring. It also reminds you what not to score on.

What to enter

  • Scholarship name
  • What you value in a recipient
  • Your eligibility requirements

How to use it

Drop the criteria into your Program Policy and your Scoring Rubric so every reviewer scores the same way. This is the backbone of a defensible process.

Donor Stewardship

Scholarship Donor Update

Drafts a warm impact update to a donor who funds a named scholarship: thanks them, shares the difference their scholarship makes, and invites continued partnership.

What to enter

  • Donor name and scholarship name
  • Who it helped (avoid private details unless you have consent)
  • The difference it made

How to use it

Review, personalize, and send on your letterhead. Good stewardship is how named scholarships get renewed and grown. For broader donor stewardship, pair this with the Donor Management app.

Applicant Communications

Announcement & Applicant FAQ

Writes a short, inviting announcement of an open scholarship plus a clear FAQ that answers the questions applicants will ask.

What to enter

  • Scholarship name, who it is for, and the amount
  • The application deadline
  • How to apply

How to use it

Post the announcement on your website and social channels, and publish the FAQ alongside the application. For a full promotion plan, the Marketing app can help.

Award Letter

Personalizes a warm award letter: the scholarship name and amount, how funds are paid, any conditions, and a request to accept.

What to enter

  • Recipient name, scholarship name, and amount
  • How funds are paid (to the school or the recipient)
  • Any conditions, such as proof of enrollment, and the date

How to use it

Review and send on your letterhead. The Templates page also has a fill-in Award Letter if you prefer to write it yourself.

Decline Letter

Drafts a respectful, encouraging note for applicants who were not selected this cycle, kind, honest, and never discouraging.

What to enter

  • Applicant name and scholarship name
  • Whether to invite them to reapply, and the date

How to use it

These applicants are members of your community. A warm decline keeps the door open and protects your reputation. Review and send on your letterhead.